Requirements for patients to be included within a CPAR panel

Requirements for patients to be included within a CPAR panel

Client Card

The data from the client card that is included in CPAR includes:

1. Name (Last, Middle, First)
   
2. PHN (CPAR retrieves the number and the recovery province)
   
3. Gender
   
4. Date of Birth
   
5. Verified Date
   
6. Last Visit Date (this is pulled from appointments)
   

Data elements that will cause a patient to be excluded from the CPAR report and not uploaded to the registry are any ONE of the following:

1. Default Doc is blank
   
2. End Dated
   
3. End Date reason (any of the drop downs)
   
4. Not Verified
   
5. No visit dates
   

Use of Special Characters in the Name Field

Characters in the name field that will be accepted by CPAR include alphabet, space, period, apostrophe, brackets, and hyphen. There is also a 12-character limit in the name field due to Netcare requirements.

Examples of names that would cause a submission error from a Healthquest clinic include:

First Name                     Correction                  Action

Katherine (Kate)            Katherine                   Use Maiden/Alias field

Robert “Bob”                 Robert ‘Bob’

Robert *Bob                  Robert ‘Bob’

 

Alternate field for a Preferred Name

For clinics that have placed a preferred name in the Name field, an alternative is to use the Maiden/Alias field:

The Maiden/Alias field does not pull to CPAR, but team members would need to make it a new habit to enter the patient preferred name in the Maiden/Alias field.

​If a clinic has a unique clinic workflow and prints the client card and needs to display the Maiden/Alias field, contact Microquest for support to reconfigure the print.